Now, with one day left, of course it's time for one more "first" of the year. Chromebook collection! In our model, the district owns the Chromebooks and we issue them to each student much like we issue them text books or a locker to use for the year. The students will turn in their devices, chargers, and cases and then get the exact same ones re-issued to them at the beginning of next year or during summer school. The devices from the senior class will be assigned to our incoming Freshmen. Having started the transformation of how we approach teaching and learning by moving much of it to the Web, we knew that our students would need their devices all the way through their last final exam. Many of them have actually needed their Chromebooks to take certain parts of their exams online. Others have simply needed continued access to the digital resources and review materials that have accumulated in OpenClass, our learning management system, and their Google Drives throughout the year. And so that leaves us with one day with one final exam and then the collection of almost 2,700 Chromebooks. The good news is that our seniors turned in their devices last week, so we only need to collect about 3/4 of our entire 3,500 device fleet in one day. Here is a quick outline of our Chromebook collection plan:
My outstanding team developed a comprehensive database system that ties in with our student management system to keep track of all Chromebooks, charges, and cases checked out and assigned to students. It was also used to keep track of loaners that were checked out to students when they forgot their devices, didn't have them fully charged, or had their devices in for service. Eventually, the database was also set up to check in the Chromebooks, record charges for certain damages, and email the students a receipt of their turned in equipment.
The Check In Form
A check in form was designed that includes student information, their assigned Chromebook and charger identification numbers, and an inspection check sheet.
During the last week of attendance for seniors, they were allowed to turn in their Chromebooks to our
All students are expected to bring their equipment to their last final exam. After the exam, their teachers will complete the physical inspection, fill out the check in form, and rubber band together the Chromebook in its case with the charger and check in form. Later in the day, teams of support staff will visit every classroom and transport the boxes of equipment to a holding area in each building. In the following days, other teams of support staff will scan in all of the equipment into the database system.
Our remarkable assistant principals hammered out the majority of the logistics of our Chromebook check in plan and the senior collection went extremely well. We are now hoping for similar results with the underclass tomorrow. I'm confident we're ready. We've met every other challenge that going 1:1 this year threw at us and found great successes time after time.
Stay tuned to my blog for more reflections and statistics about the digital evolution of Leyden Community High School District 212 this past year.